ADOPTED-APRIL 29, 2003

Agenda Item No. 7

Introduced by the County Services and Finance Committees of the:

RESOLUTION APPROVING CONTRACTS WITH WAYPOINT/BERBEE AND US SIGNAL FOR A WIDE AREA NETWORK (WAN) AND INTERNET SERVICE

RESOLUTION #03-108

WHEREAS, the current contract with AT&T (now Comcast) for the County's wide area network (WAN), is expiring at the end of this year and an RFP was issued to determine the best way of receiving this service in the future; and

WHEREAS, the MIS Director, the MIS Advisory Committee, the Controller and Purchasing have completed their review of responses to the RFP, and are recommending that the proposal offered by Waypoint in partnership with Berbee for the wide area network and the proposal offered by US Signal for internet service be accepted; and

WHEREAS, accepting these proposals will result in benefits to the County, indeed, having seven times the network bandwidth than from our current service, owning the fiber (which allows more flexibility) having new Cisco network hardware, a preventive maintenance package on the Cisco hardware, spare equipment for disaster preparation, and internet service with the capability of bursting up to 45MB; and

WHEREAS, the County has a master lease agreement in place with Key Municipal Finance; and

WHEREAS, the monthly cost for these proposals is $12,525, which is $1,875 above the current monthly costs; and

WHEREAS, funding for the additional costs in 2003 is available within the telephone/communication fund, and will be incorporated into future budgets.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with Waypoint/Berbee for the purchase of dark fiber, Cisco hardware, software and installation services as proposed in their RFP response dated April 1, 2003 at a cost not to exceed $125,693 a year for five years.;

BE IT FURTHER RESOLVED, that the contract with Waypoint/Berbee may be extended on a yearly basis for maintenance of the fiber at a cost not to exceed $3,300 a year.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with US Signal for internet service at a cost of $26,000 a year for five years.

BE IT FURTHER RESOLVED, that a 5-year lease agreement with Key Municipal Finance, for the wide area network, per their proposal of April 16, 2003, be approved, with the understanding that ownership of the equipment and fiber transfers to the County for $1 at the end of the lease term.

ADOPTED-APRIL 29, 2003

Agenda Item No. 7

RESOLUTION #03-108

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents as recommended by the County Controller and approved as to form by the County Attorney.

COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Severino, Nevin

Nays: None Absent: Schor Approved 4/22/03

FINANCE: Yeas: Grebner, Swope, Dedden, Minter

Nays: Thomas Absent: Hertel Approved 4/23/03